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Front Glossary

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A

Analytics

Front Analytics is a way to measure your team’s success, and can be accessed by clicking the graph icon in the lower left corner of Front. It provides a dashboard that summarizes four key metrics: 

  1. Conversations – the volume and type of each message entering an inbox

  2. Team – the performance of individuals, such as response time and how many messages they are handling

  3. Productivity – the experience your customers are having, shown through resolution and response times

  4. Customers - how your team divides time between customers

You can customize the report to view certain times, only business hours, or compare past and current months. Reports are easily exported so you can share them with your team or clients. 

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Assigned conversations

A conversation from any channel (i.e. an email or request) that is assigned to someone specific. Once a message is assigned, it will show up in the assignee’s personal inbox and be removed from the team inbox. Assigning a conversation is a way to make it clear who should handle the message, and a way to help your team prioritize an influx of messages. 

Assigned to me

A section of your individual workspace that houses all the conversations that are assigned to you from team inboxes or other teammates’ private inboxes.

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Business hours

Business hours are the hours during the day in which business is commonly conducted. Typical business hours vary widely by country. In Front, this is the time range you have set up in your Analytics section, in which your team is expected to respond to customers. 

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Calendar

Front Calendar makes scheduling meetings and managing your calendar from your inbox easy. It's enabled for your Front account by default. You can schedule, edit, view others’ calendars, and join meetings all from Front. 

Channel

An account you add into Front that feeds messages into an inbox and that you can reply from. There can be multiple channels in an inbox. Channel types include email, SMS, Twitter, Facebook, Intercom, Front Chat, and more.

Comments

Under any message in Front, you’ll find a bar that says “Add a comment…” where you can comment directly on an email and @mention someone to loop them in. This is called the comment bar. By using comments rather than forwarding or copying someone, you avoid messy email chains that distract from alignment. Comments let you easily collaborate on emails, and are only seen by the people you @mention. That means that external recipients, like the people the email is addressed to, will not see the comments. 

Conversation

A thread consisting of one or more messages from any channel (email, SMS, Twitter, Facebook, etc.).

Conversation list

The list of messages in your personal inbox. You can sort through open, archived, or snoozed emails in your conversation list.

Conversation summary

A popup box accessed by clicking the information icon next to a conversation’s subject line, showing the attachments, participants, and details of a conversation at a high level.

D

Delegated inboxes

A feature that allows your teammates to view the conversations in your inbox, and take actions like archiving or snoozing for you. They can also reply to conversations in your inbox but will reply from their own email address (they cannot reply as you).

When you delegate your inbox to a teammate and share all sections of your inbox, they will also see any private tags you’ve pinned to your workspace. This is a great tool if you’re OOO. 

Discussions

Internal discussions enable you to have quick chats with your teammates, right in Front. Instead of commenting on an external email or other customer message, you can set a topic and start a new, standalone conversation with your teammates. That way, you handle internal work and conversations without leaving your inbox, so everything is saved and tracked in one place. 

Use discussions when you're working with teammates on a completely internal topic and there's no external email or message to kick things off. Set a topic like "Planning for our offsite" or "Final draft of meeting deck", invite teammates, and start chatting instead of sending an email or pinging them in a chat tool.

Do not disturb

Temporarily mute any notifications you’ve set up by turning on Do Not Disturb, accessed by clicking your avatar and on the bell icon. You can also set up a daily Do Not Disturb schedule

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Empty inbox

An inbox without any channels within, which you can move conversations into for categorization.

Expand/collapse all messages

A double-arrow icon at the top right of each conversation to allow you to expand or collapse all messages with one click.

I

Individual inbox

Your private, personal inbox It syncs with your email provider (like Gmail or Outlook) and hosts all of your personal emails. It can be found in the navigation panel, and within it you can prioritize your work the way you like with starred emails, personal tags, and more.

Individual or personal workspace

A term used to reference your personal view of Front. This means all the personal tags and shared inboxes you have pinned, the integrations you have, etc. 

Integration panel

The expanded vertical sidebar on the right edge of your Front inbox. You can access, view all content, and take action on all integrations from the integration panel. 

Integration switcher

The collapsed vertical sidebar on the right edge of your Front inbox. You will see a list of icons that represent each integration you have pinned as a favorite.

Integrations

An API enabled connection between Front and another software. You can integrate with your favorite tools for easy access to customer data and other apps from your inbox. For instance, Salesforce is a common integration, meaning it can be accessed in the integration panel and the tool — including its data — can be seen and used without leaving Front or opening the separate application. 

Integration panel - Reference Salesforce gif

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Mention

A term for looping another teammate into a comment or thread. For instance, if I wanted Sarah to chime in on a conversation, I would mention her by typing “@sarah.”

Message list

The vertical section of Front to the right of the navigation panel. It features a list of all opened, archived, and snoozed messages and conversations. You can sort it by Newest, Oldest, Newest Unreplied, and Oldest Unreplied.

Message panel

The vertical section to the right of your message list. This is where you’ll find a close-up view of conversations you click on and all the details, or it will be empty if you’re at inbox zero. 

Message templates

Message templates (previously known as canned responses) are your saved responses to common questions. They allow you to respond faster to inbound messages, to lessen the repetitive nature of replying to frequently asked questions, and for your team to have a unified voice in what you tell your customers.

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Front allows you to create individual and team message templates. Individual message templates are visible to only you, and team message templates can be visible to your teammates. Both admins and regular team members can create message templates, and they can be edited anytime. 

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Navigation panel

The vertical sidebar on the far left side of Front. It features all of your personal inbox — including starred messages, drafts, discussions that are shared with you, and personal tags — as well as any pinned shared inboxes and assigned conversations. 

Notifications

Alerts you can enable and receive when activities occur in Front. For instance, a ping when you receive a new email.

Notify

An action from a rule that will create a copy of the conversation in a user’s “Shared with me” section for them to read and action on.

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Participants

The people involved in a conversation on Front. Participants are listed in the participants menu.

Participants menu

A list of all people involved in a conversation and when they’ve last read it. The participants menu is found at the top of the conversation and will have a variety of icons or images of the people in a conversation. When it's a private conversation in your individual inbox and no one else has access, you'll see a lock icon, and when it's a conversation in a team inbox, you'll see a people icon.

Personal tag

Personal tags are ways to categorize, organize, and prioritize messages. When a message comes into your inbox, you can move it to a tag (which functions similar to a folder) or create a rule that automatically tags a message by keyword, sender, or more. 

Plugin

A type of integration that is shown as a widget in the expandable integration panel on the right side of Front.

Private signature

A signature you set and select as your sign off for messages. 

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Rules

Front's rules engine allows you to automate your workflows. Rules can help you handle repetitive tasks to save time and increase your team's efficiency in Front. You can create rules for your team, your personal workspace, or your whole company. Team rules are applied to any shared inbox and can only be created by Admins. Individual rules will apply to your individual inbox, but not internal discussions. Company rules can apply to all individual and/or shared inboxes and can only be created by company admins. Like other advanced rules, company rules are available on the Prime plan and above. 

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Sent folder

Messages that you have sent specifically from Front will show here. If you have a two-way sync with Gmail or Office 365, the messages you sent from Gmail or Office 365 will not show here. 

Service Level Agreement (SLA)

An SLA, or Service Level Agreement, is a goal or agreed-upon amount of time for businesses to respond or resolve client messages. SLAs help ensure businesses hit their service goals and meet their customers’ expectations. Front’s email SLAs enable your team to respond to every message on time and easily share specific response time metrics with your clients — without giving up the personalized experience of email. Think of email SLAs as an extension of Front’s custom rules that simplify creating, managing, and reporting on client communication performance. 

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Shared inbox

A shared inbox is an email inbox that many teammates can access to send and receive emails from the same group address, like support@company.com.

Shared with me

A sub-section of your individual workspace that shows all the conversations that you are following or where someone mentioned you. 

Shifts

Front's Shifts allow admins to easily set shift schedules for your team. Shifts are available on our Enterprise Plan. Shifts automatically manage when teammates are available to be assigned conversations, so new customer messages aren't missed when shifts change.

Snooze

A feature that allows you to hide a message in your inbox until later, or make a sent message reappear for follow-up. With snooze, you can set a time for a message to reopen in your inbox exactly when you want it to. The snooze is available in two ways:

  1. Snoozing the conversation using the clock icon at the top of the conversation.

  2. Using the Send & Snooze button in your composer when you send a message.

snooze gif

Starred

You can quickly star any conversation that you want to find later, and those conversations will appear in the Starred section below your individual inbox. You can also drag and drop conversations into the section to apply the star, which will move the conversation out of the original location and file it into the Starred section. You can unstar the conversation to return it to the original inbox.

Status

Your availability status in Front that is set by clicking your avatar, and on the bell. You can set yourself to Out-of-office or Available. If you set to Out-of-office, any new inbound messages in your assigned conversations will cause the conversations to unassign so that your teammates can handle them. When teammates mention you and look on the Teammates list, they will also see a red bubble to indicate that you are not available.

Subscribe vs. Mute

When you're a participant in a conversation in Front, you have two options: to subscribe to the conversation, or to mute it. You can think of this like "following" or "unfollowing" a thread on social media. If you're subscribed, you will see all new replies and comments in the conversation in your inbox. If you've muted, the conversation will archive and only pop up again in your inbox if you are @mentioned specifically. 

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T

Team inbox

Front allows your team to manage shared inboxes more effectively. For addresses similar to support@company.com or info@company.com , multiple teammates can collaborate on replies and, ultimately, provide faster resolution times. Team inboxes can include multiple communication channels. 

Emails arriving in a team inbox will be visible to all teammates who have access to the inbox. Only admins can give a teammate access to a team inbox. If one teammate reads an email in a team inbox, it still appears as unread to other teammates. However, if one teammate replies to and archives an email in a team inbox, the email is archived for all teammates. That way, work is never duplicated.

Team rules

Front's rules engine allows you to automate your workflows. Rules can help you handle repetitive tasks to save time and increase your team's efficiency in Front.  Team rules are applied to any shared inbox and can only be created by Admins.

Team signatures

Admins can create multiple team signatures for all teammates on their team to use for email channels so they have a unified response. Signatures are only for email channels and not chat, SMS, Twitter, etc.

Team tags

Team tags are ways to categorize, organize, and prioritize messages. When a message is in a team inbox, you can move it to a tag to prioritize work or create a rule that automatically tags a message by keyword, sender, or more. Common team tags are “urgent” or “VIP.” 

tag gif

Team workspace

All the tags and inboxes that show up on the left side panel of Front that live under a team inbox. You can curate the list of team inboxes that show on your navigation panel.

Teammates list

The list of teammates on the bottom left of Front. You can pin and unpin teammates to show here, and you can see their assigned conversations that you have access to.

Keep learning

One Pager - 6 Min ReadUsing Front like a pro: 5 tips for taking your inbox to the next level
You’re assigning and snoozing messages like there’s no tomorrow, leaving comments left and right, maybe even tagging messages to stay organized…sounds like you’re on your way to being a Front pro! Now that you’ve had some time to get your bearings, take your productivity to the next level with these more advanced tips for using Front. We recommend you check these out after you’ve had a chance to work in Front for a few weeks — or if you’re feeling super comfortable with it. If you’ve just started using Front, check out these seven tips for getting started for an overview of the basics before reading on. 1. Automate your work with rules In Front, you can make “rules” to boost your productivity. Rules let you automate workflows you often repeat by using “if, then” statements — guidelines that tell your inbox what to do with certain messages. For instance, “if an inbound message contains "urgent support", then add the tag "Urgent". Individual Rules vs. Team Rules Everyone can make rules for their individual inbox. Depending on the level of permission you have in Front, you might also be able to create Team Rules, as well. Individual rules only work for messages to your individual work email, while team rules can apply to your shared inboxes. Make your own rules Here’s a popular rule you can try setting up for your individual inbox: For any message you receive that’s unreplied for a certain time period, say 2 days, then tag that message as Needs Reply❗️ so you can easily see what you need to prioritize. Want to see some other interesting rules teams have set up in Front? Check out our Rules Directory for a few of our favorites, and read more tips on building rules. 2. Get all the context you need When you’re responding to customers, you usually need to open other apps to get the information you need to reply. Good news! Whether you need to view a project timeline in Asana or grab some customer data from Salesforce, you can access all that information without ever leaving Front. Integrations & Plugins Click the circular button in the top right corner of Front to access your integrations and plugins, right next to your messages. Most often, your Team Admin will choose which integrations to set up for your whole team. Check out the whole list of Front integrations, and if you see one that might be useful for your team, ask your Team Admin about getting it set up. Contact Details Along with integrations and plugins, you’ll also see a section called “Contact Details”. Here you can access every conversation you’ve had with a contact — emails, tweets, live chats, or any other communication channel you have set up in Front. You can also leave notes in your Contact Details, so you don’t forget important information about certain customers. 3. Take control of your work schedule Front has a few different features that allow you to break free from constant email notifications, so you can get time for deep focus, or a little relaxation. You can set up vacation responders like you would with traditional email, but you can also change your status in Front, and specify “Do not Disturb” times for peace and quiet from notifications. Create a vacation responder Under “Settings”, “My responses”, and “Vacation responders”, you can create and save as many vacation responders as you need. Front allows you to get more granular with your responder than you can with Gmail or Outlook: Choose specific channels you want to send to, set a schedule, and attach files. Keep in mind, your vacation responder only works for messages that come to your individual inbox. If you’re looking to create an auto-reply for team inboxes, you can do that using rules. Set your status in Front Find your status in Front by clicking your icon and “Available.” From there, you can choose from three options: Out of Office: When you’re OOO, any shared inbox messages that are assigned to you will be automatically unassigned, so the rest of your team knows to work on them instead. Mute: This will prevent you from receiving any of the notifications you usually get from Front. Mute can be useful for times when you really need to buckle down and focus on your work. Do Not Disturb: Specify a daily time when you won’t receive notifications. When this is switched on, it applies every day. Do Not Disturb is great for building some quiet time into your schedule, whether it’s to get work done notification-free, or just to relax and recharge outside work hours. 4. Work through your messages faster You’re likely already collaborating with your team using comments and @mentions in Front — and maybe you’re snoozing messages and setting reminders too! Here are a few more ways you can breeze through your inbox and never miss a conversation: Share drafts: Work on a reply with a teammate by typing a reply in your composer, then clicking the “Share draft” icon next to the “Send” button. This will allow your team to see a message you’ve typed up, and if they have something to add, they can edit in real time and send. Send options: Click the drop down arrow next to your “Send” button to choose from three different ways to send a message: “Send”, “Send + Archive”, and “Send Later”. To help you work through your messages faster, set a default send preference for all your messages under “Settings” and “My preferences”. Send: When you send a reply, the thread will stay in your “Open” folder, until you archive it. Send + Archive: When your send a reply, the thread will automatically move to your “All” folder, so you know it’s been worked on, and you don’t need to reply. Send later: You can specify an exact date and time you want the message to send. Once you specify a time to send, the message will remain as a draft until that time (so you can go back and edit it if you need.) Search: Front has an Advanced Search bar to help you find messages faster. You can easily access messages using the Quick Filters: Unread, Attachments, or Snoozed. Click the gray arrow at the bottom to view all the properties you can search by, like typing "from:" to search by sender. 5. Keyboard shortcuts Front has keyboard shortcuts so you can work through your inbox faster. To make it easy for you to remember, we always stick to Gmail conventions where possible. Find them directly in Front, all the way at the bottom of your integrations and plugins. Below are a few commonly used shortcuts to get you started moving around Front mouse-free. Basic Front keyboard shortcuts J / Up Arrow - Move to a previous conversation K / Down Arrow - Move to the next conversation / - Navigate to the search bar G + A - Go to all unassigned conversations Shift + X - Force the conversation list to refresh R - Reply to the most recent message Command + Enter - Send & Archive W - Assign conversation to a team member E- Archive the conversation L - Tag a conversation + Delete - Trash the conversation S - Set a snooze/reminder on a conversation Shift + I - See information about current conversation M - Navigate to the comment bar @ - Pulls a list of available team members to mention You can also access the full list of keyboard shortcuts on our Community Page.
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