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Meetings done right – 5 ways that Front Scheduling takes the headache out of meetings

Despite the dreaded Zoom fatigue that seems to accompany a lot of 2020 – it can’t be denied – the alternative doesn’t look so bright, either. A day without chatting to anyone outside your home? No thanks. 

We’re finding ourselves cherishing any opportunity to see each other’s faces, even during work meetings. Video calls and phone calls still make work feel more enjoyable and customers feel tended to. So, we’ve given the Front Scheduling experience a makeover to make it easier than ever to meet with people. Now, you can grab a virtual coffee with a coworker or schedule a customer demo in a matter of clicks – without the back-and-forth chaos of trying to find the best time. 

Here are 5 ways to get the most out of our fresh take on the Scheduling experience:

  1. A hack for group meetings: Sending meeting options to a client with several teammates couldn’t be easier. Insert available meeting options that work for all your internal meeting attendees right into the email – all the client needs to do is simply click on the time that works best for them.

    A hack for group meetings
  2. Prep for holiday chaos: With the end of the year around the corner, your calendar is bound to get crammed with holiday plans, time OOO, and end of the year work requests. Think about how many clicks it usually takes to book meetings: you pull up your calendar, you pull up your client's calendar, click around to find times, copy and paste options into an email, etc. Take the hassle out of booking meetings and save time by using Scheduling links in your emails– get it done in 1 easy click and save your headache for difficult relatives instead. Happy holidays!

    Pick a time

  3. Pair it with a message template: Let’s say you block part of your day to host product demos and another part for user testing research. Now, you can create a Message Template for each and include a unique meeting link to make scheduling time with prospects needing a demo and time for user testing a breeze. Pro tip: Make that Message Template a shortcut and trigger them by typing Command/Ctrl + Shift + 5, 6, 7, 8, or 9 in the composer.

    Message Template
  4. Enrich your CTAs: Need to follow up with people after a large event? Include your scheduling link on a custom landing page or in an email follow-up to make it easy for people to book time with you.  

  5. Include your scheduling link in your email signature: Make your sign-off warmer and more inviting by including your unique Scheduling link directly in your email signature. When people want to follow up on your message with a phone call or meeting, all they have to do is click on your link.

    Signature

    Here's to a more hassle-free Scheduling experience, and to always making it a priority to connect with teammates and customers in real-time.

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Guide - 5 Min ReadIndividual inbox productivity in Front
When we started Front, we took email as you know it and added a few game-changing improvements. With email that works more efficiently, you have more time to make an impact. Here we’ll walk you through the many ways you can organize your inbox and focus on work that matters. #Preferences Set your preferences Control your notifications That ping! sound from a notification can quickly snap you out of the zone.  Edit your notifications so you’re able to focus on work with only the most necessary interruptions, or so you can keep track of the important work you need to pay attention to across your inbox and team inboxes. You can have different notifications for your desktop, mobile, and email. Add and edit signatures Set up multiple personal signatures that you can toggle between when ending a message. They’ll be accessible whether you’re writing from your individual inbox or your team inbox, so you can save time and focus more on the customer message than your sign-off.  #Open vs. Archive Open, archive, & snooze Open messages are your to-do list The goal with Front is to achieve inbox zero every single day . To do this, start with your open messages in your personal inbox and treat it as your to-do list. Can you respond right away and be done with it? Go for it. If not, snooze it or assign it to someone else so it’s not left sitting there with no action. Snooze to take action later When you come across a message that you don’t have time for right now, you can snooze it for a time when you’re ready to handle it. Rather than writing down on a Post-It to check back later and letting the email gather dust in your inbox, the snoozed message will just reappear in your inbox when the time is right. You can snooze messages for later in the day, or months from now — choose the day and time that works best for you.  Pro tip: when you’re sending a message and you want to make sure to follow up if it doesn’t receive a response, click “Send and Snooze” and choose a time to be reminded to check back in.  Archive means no action is needed Rather than leaving read messages that don’t require an immediate response left to clutter up your inbox, archive them. When you archive a message in Front, it means no more action is needed on it. If the customer replies, the message will resurface back into your Open view. You can easily go to the archive tab at any point and reopen a message if you need to. And because archived messages are saved forever, it’s simple to search for old messages at any time. #Follow conversations Follow conversations Subscribe to read all updates to a thread Want to follow a conversation to make sure you can read through or give input later? Hit Subscribe. This means the conversation will pop back up in your inbox with every new action that’s made — like a comment or a reply. Mute to only be notified if you’re mentioned No longer need to be a part of a message? Cut the noise with Mute, so you can stay focused. Mute means you won’t get notified of new comments or replies on a message — unless you’re directly @mentioned. #Prioritize work Prioritize work with tags Create new tags to categorize your work Tags act similarly to folders in that they categorize your work. They’re especially useful in helping you prioritize your day and avoid context switching at every new email. For example, if you create a tag for a specific project, you can handle all related messages at once rather having them interspersed with support requests. Some other examples are: Product launches 🚀 Marketing requests 🎥 Feedback 💙 Personal tags are only seen by you, whereas team tags can be created for use by everyone. Pin common tags to your workspace You can pin your most commonly used tags to your workspace for easy reference. Is a project over, but you don’t want to delete the tag altogether in case you need to refer to it again later? Unpin it in your settings. Star important emails  Clicking the ️star button at the top right of an email immediately sends it to the ‘Starred’ tag, which is automatically pinned to your personal workspace in Front. This is a great tool for signaling to yourself which messages are most crucial for the day. And, it makes it easy to refer back to critical messages later — just click into the Starred section to see your top priority items.  #Automate workflow Eliminate busywork with personal message templates and rules Reply to routine messages with message templates You can save message templates for emails you find yourself typing up often. They allow you to respond faster and lessen the monotony of replying to frequently asked questions – and save time. You can save personal message templates that are visible to you, or create message templates to be used in a team inbox. This is great for keeping a unified voice across your whole team.  Alternatively, ever been frustrated when family members keep using your work email rather than your personal? Save a message template like: “I love you but please stop emailing me at work. Thank you.”  Easy peasy.  Automate admin work with personal rules It’s an all too common feeling when you get to noon and feel like all you’ve done is organize and sort through your inbox. Rules do that for you. They’re easy to set up and very customizable, so you can work exactly the way you like. Rules follow a “When _____, if _____, then _____.” For example: When: there’s an inbound message If: the inbox is [inbox name] and from an email address that contains [@domainname.com] Then: Add tag [select tag] You could make a rule that routes by keyword, so if a project name is included in it the email will be directly routed to your project tag. Or, maybe you make a rule that sends messages that you haven’t responded to within a day to an ‘Urgent’ tag. If your mom didn’t listen and keeps emailing you at work, make a rule that archives all messages from her (just kidding, don’t do that to moms – moms are great). 
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